Filtering data and validating data in excel

There are many tips in the following sections, for working efficiently with data validation, and troubleshooting tips for when things go wrong.

When you try to create an Excel data validation dropdown list, and refer to a source list on a different worksheet, you might see an error message: "You may not use references to other worksheets or workbooks for Data Validation criteria." To avoid this problem, name the list on the other worksheet, then refer to the named range, as described here: Excel Data Validation If the list is in a different workbook, you can use the technique described here: Use a List from Another Workbook Some lists change frequently, with items being added or removed.

Also, if there are blanks in the source list, invalid entries might be allowed in the cells.

In the example shown above, the drop down list is based on a range named Products.

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Refer to a Source List on a Different Worksheet Use Dynamic Lists Item Limit in Drop Down List Drop Down List Opens With Blank Selected Video: Dynamic Range Data Validation Font Size and List Length Data Validation List With Symbols Scroll Through a Drop Down List Data Validation Dropdowns and Change Events Missing Arrows Valid Entries Not Allowed Invalid Entries are Allowed -- Video: Ignore Blank in Data Validation Data Validation on a Protected Sheet Data Validation Dropdowns are Too Wide Make the Dropdown List Temporarily Wider Make the Dropdown List Appear Larger To create a drop down list in a worksheet cell, use Excel's data validation feature.

There are basic instructions on the Getting Started page, and many other techniques, such as Dependent Drop Down Lists, and showing a popup Combo Box when a data validation cell is clicked.

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